We finally get a glimpse of what things will look like in the office in the future. We all know how we got here, so I won’t bother with this recap, but it’s safe to say that we’re seeing the predictions of hybrid desks filled with flexible spaces starting to come to life.
[The Integration Guide to Conferencing & Collaboration]
As some of these discussions and plans come to fruition, I reflected on the key elements of a successful conference and collaboration space. While I’m not an interior design expert, I can certainly weigh in on conference room technology.
First and foremost, involve your integration partner as early as possible. Hard stop.
Well, you might have guessed that I would start there, but it can’t be said enough: the sooner you engage your tech partners in the conversation, the better for everyone. The continuous convergence of technologies means that your businesses must work together and have a clear understanding of who is responsible for what and when. world.
[How to Hire an Integrator]
So now that you have your tech partners in the conversation, what should you be asking?
Well, hybrid spaces are all the rage, and for good reason. Minimizing your footprint and maximizing your space can be a huge turn in the right direction on the balance sheet, but it needs to be done well and maintained along the way. We’ve found that you can keep a smaller physical footprint and get as much productivity out of it in exchange for flexibility for employees as to when and where they work.
Planning solutions for conference rooms
A planning system is essential to achieve this effectively. The idea is that collaborative spaces are flexible, then you have a mix of daily workstations and offices that are both flexible and perpetually busy. If Person A wants to work three days at home and spend the other two days at the office on a flexible schedule, they reserve a shared workstation for those two days. If you have people who change days, they can also share regularly assigned workstations. Your conference rooms and collaborative spaces are all bookable spaces. I recommend that you ask your integration partner for automation solutions that optimize your scheduling system by giving people real-time access to room status at all times.
[How Room Monitoring Can Help Solve Workplace Uncertainty]
Conference room lighting
In addition to a good planning solution, you should also consider conference room lighting technologies. Modern space often involves camera angles, and it would be wise to design lighting solutions designed to illuminate accordingly. That’s not to say that you have to turn your modern collaboration space into a TV studio, but if you’re building a new space, it would be wise to go for something beyond flashlights and ceiling grills. yesteryear.
And in cases where you have dedicated presentation spaces (I’m looking at your amphitheatres), then you can and absolutely must have dedicated lighting for your area of interest. As far as I’m concerned, if it’s going to be filmed, then do what you can.
[Adapting to the Hybrid Workplace]
Linking lighting to your control and automation systems is a no-brainer. It might sound like a luxury, but the goal here is to remove variables from users and people in the room so they can walk into the room and start collaborating quickly, while still having a consistently good experience.
Conference room audio
In terms of audio, you want your integrator to work in tandem with your interior designer to make sure the space has great acoustics. It can be overwhelming for people on the other end of the line to have to put up with poor sound quality, and it is often said that audio quality is more important to a good experience than a good video. While hard surfaces and glass seem to be very popular in conference rooms, there are several user-friendly ways to enhance your audio experience, both for you and your colleagues on the other end of the phone, making sure your design team takes into account the sound quality. consideration. From there, it’s a matter of selecting the right audio pickup solution for the space and making sure that you meet all the audio needs in the room in addition to those at the end.
There are a lot of other things to consider, but given the emphasis on flexible spaces and the rise of video conferencing, these few key aspects should get you going in the right direction. At the very least, if you’ve only followed my first tip (get your partners involved as early as possible), then you’ll be able to explore your options and potential solutions before you have to commit to a decision.
French startup Klaxoon announces a product update for its whiteboard collaboration platform as well as a new hardware product. With Hybridity, the company will sell out-of-the-box conference rooms that optimize hybrid meetings between people currently in the office and people on the go.
Let’s start with updating the software. Last year, the company unveiled Board, a visual interface that lets you work together on a video call. It allows you to share ideas and collaborate using a whiteboard interface. You can create sticky notes, add text, insert images, move items, and start a video call from there.
Other people on calls are represented by tiny tiles so you can stay focused on the digital whiteboard. You can also connect Board to your existing video conferencing tool.
This week, the company updates Board and renames it to Board Hybrid. “This is the new version of Board which is not only designed for remote work, but also for hybrid work”, said founder and CEO Matthieu Beucher at a press conference.
Board Hybrid users can now add any type of file to their whiteboard. That way, they don’t need to upload files to a shared drive, link, and paste the link into the whiteboard. Users can preview PowerPoint presentations, Word files, spreadsheets and more directly from the Klaxoon interface.
There are new drawing tools, including new connectors. For example, you can create mind maps from there. You can now also share your screen from Klaxoon’s videoconferencing solution.
The new product is something quite different – it’s a meeting room called Hybridity. It looks like a hexagonal shaped space capsule. There is no window and it looks like a black box from the outside.
Inside you’ll find three seats, three screens, three cameras and three Klaxoon Box devices. “Everyone can see everyone perfectly and everyone can immerse themselves in the content,” said Beucher.
If you’ve joined a hybrid meeting from home, you are well aware of the issues with this setup. Part of the team is seated in the same room. They look like tiny action figures and you can’t tell who’s talking.
With this setup, Klaxoon hopes that it will be easier to organize meetings with people in the office and people at home. A Klaxoon Hybridity conference room requires 5 square meters. You can put it in a corner and move it to another location a few years later. It is not fixed to the ground.
Pre-orders will begin this week. The company plans to sell Hybridity on a subscription model with prices starting at € 2,000 per month. It will be interesting to see if Klaxoon has found a new source of income. It’s just a fun experience. But it could replace those tiny phone booths in your office.
President Daniel Gibbs (center) and Vice-President Sophia Carti (third from right) with Red Cross and probation officials as the video conference room opens.
MARIGOT – The President of the Collectivity Daniel Gibbs participated on Thursday January 21 in a meeting organized with the Penitentiary Integration and Probation Service (SPIP) at the Red Cross headquarters concerning the opening of a videoconference room in the use of prisoners of Saint-Martin to connect with their families.
This experimental device involving the SPIP, the prison of Basse-Terre, the Red Cross and the Collectivity aims to mitigate the harmful effects of remoteness by maintaining family links between detainees incarcerated in Guadeloupe with their relatives residing in Saint-Martin. .
Families of detainees can now benefit from the visiting room and the use of video calls. The parlor is located at the Red Cross center in Concordia.
The Collectivity, through the MSAP Public Service Houses at Sandy Ground and the Orleans Quarter, facilitates this process for prisoners and their families.
President Gibbs and Vice-President Sofia Carti welcomed the joint initiative which maintains the link between families and prisoners serving their sentence in Basse-Terre.